eCode360
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Tools: Administrators
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Tools for Administrators

eCode360 offers a suite of administrative tools for managing your Code. These tools allow you to see eCode usage, view job and invoice history and add and remove user accounts.

While this section gives you the basics on eCode360's administrative (admin) tools, it's recommended that you take part in our Webinar series for more specific information and guidance. For a list of our Webinars and how to sign up, click here.


  1. To access the eCode administrative tools, click on the Admin button. You will need to be logged in to your eCode first.
The Dashboard
eCode360 offers an excellent Dashboard feature that graphically displays user data related to your eCode. The Dashboard allows you to see:
  1. Total Views: Shows the total number of times people have visited your eCode. Use this data to show the value of an online Code to Municipal Staff or board members.
  2. Total Unique IPs: Shows the total number of unique IP addresses that have visited your eCode. If a citizen accesses your eCode from the same computer multiple times, he or she is only counted as one "Unique IP".
  3. Views by: A graph of the number of views over time shows you when people access your Code the most.
  4. Top 10 Search Terms: Find out what topics people want to know about in your Code!
      User Tip: You may need to scroll down to see the search terms.
Account Management
You can also view information related to managing your General Code account including:
  1. Titles: View a list of your Code volumes and their supplement schedules.
  2. Title Distribution: View a list of all of the paper copies of your Code and who they've been distributed to (if this information was supplied to General Code).
  3. Job History: See when jobs were received and their current status (Open or Completed).
      User Tip: Can be used for reference when distributing supplements.

Users

There are three types of eCode360 users:
  • Constiuent: users with no login (or users who are not logged in and are currently interacting with eCode the same way a constituent would)
  • Municipal Users: users with Municipal access
  • Administrative Users: users with Administrative access

The table below shows which permissions are granted to each type of user. Please note that you don't have to log in to view your eCode, but logged-in users do gain access to additional tools.
    User Tip: We recommend that you create Municipal User logins for any staff that would benefit from access to these additional tools, while reserving Administrative access to only a few users.


Adding and Managing Users
Administrative users can add municipal users or other administrative users.
  1. Type the email address of the person you would like to add.
  2. Hit enter, or click the green plus (+) to the right.
  3. The person you have added will receive an email with instructions on activating their account and creating a password.
  4. Until invited persons activate their account, their email address will appear in the list in bold with an arrow icon. If they did not receive their email or need it to be resent, click the arrow icon to send a new invitation email.
  5. Click the red X to remove a user.
      User tip: You can remove a "Municipal User" and then add them as an "Admin User" to change their permissions.
  6. Click the Assign New Password icon to reset a users password for them

Site Settings

The Site Settings page allows you to manage the look and feel of your eCode360 site.
Managing Customizations
Customization changes in this section require the use of some basic web-editing knowledge, including the use of HTML color codes and the layout of custom graphics. Before making any changes in this section, please consult with your municipality's Web Master.

Color Customization
The Color Customization section allows you to update the colors used in your eCode360 site, creating a visual experience that matches your own website. The following colors can be modified:
  • Banner Background: the color along the top of the page
  • Accent Color: the color used throughout the Code as an accent
  • Title Color: The color to the top-level headings within the Code
To update any of the colors, do the following:
  1. Click the color rectangle next to the entry you want edit.
  2. Pick the color using the color selector. To achieve an exact match with your website, enter in the matching "Hex" value. If you do not know the hex value to use, please consult with your municipality's Web Master.
  3. Click the "Apply Color Changes" button
Before clicking the "Apply Color Changes", the "Reset Color Changes" button will revert the colors back to their previously-set values.
Banner Customization
To add a custom banner to the top of your Code, check the box next to "Use custom banner". This will give you the option to upload a banner image file for your site. The banner image must meet the following specifications:
  • 940 pixels wide by 106 high
  • RGB or LAB color space preferred
  • Accepted formats: JPEG, PNG, GIF
Additionally, you can set a link to your website in the "Link to municipality website" field. By setting this value, users can click on the custom banner to navigate to your website.

When you are satisfied with the banner image file and website link setting, click the "Apply Banner Changes" button.
Removing Customizations
To reset the Color Customization and Banner setting to the eCode360 default, do the following:
  1. Navigate to the Site Settings Page
  2. In the Color Customization section, click "Change Colors to Default" then "Apply Color Changes"
  3. In the Banner Customization section, uncheck the "Use custom banner" option and then click "Apply Banner Changes"
New Law Customization
Instructions for managing New Laws can be found in the "Managing New Laws" section of the New Laws help page.
Enabled Features
The following features can can enabled or disabled within your Code:

Public Notes

Admin users can easily create public notes to guide constituents to comments or supplementary material. A note can contain a link to outside information, another part of your Code, or even a form on your municipal website. For example, if you are writing a note about transportation, you could add a link that takes the user directly to the DMV website. Public notes are visible to everyone who accesses your code. Only Admin users can create notes viewable to the public. Instructions on how to create a note can be found here.

Public Documents (PubDocs)

Only Admin users can manage Public Documents. Instructions on how to manage PubDocs can be found here.